12th International ICEEP 2026
VENUE
Toshi Center Hotel Tokyo
2-4-1 Hirakawa-cho, Chiyoda-ku, Tokyo 102-0093, Japan
The hotel offers 327 guest rooms, including 12 deluxe twin rooms. Located in the Akasaka area, Tokyo, the hotel is perfectly placed in the heart of the city’s government and business district. In contrast, the hotel features the perfect combination of gentle light, greenery and tranquil surroundings.
Conference Lunches
Lunch will be served in buffet-style for four days during the Conference in the Orion on the 3rd floor and the rooms Subaru, Kiku, Sakura, and Ran on the 5th floor.
The Toshi Center Hotel has 327 rooms and can provide 120 single rooms and 30 twin rooms for ICEEP 12 delegates, from Sunday, 25 October to Sunday, 30 October 2026 at the following group rates.
- Single room, non smoking
(JPY) About 15,000, EUR* About 94, USD* About 100 - Twin room single use, non-smoking
(JPY) About 20,000, EUR* About 125, USD* About 133
*EUR 1= JPY 160, USD 1=JPY 150
*Breakfast and service charges included
*Free Wi-Fi included in all guest rooms
*Tax not included
*Prices above are current as of February 2025 and are subject to change
Train services to the Toshi Center Hotel, are available from two international airports, taking about 90 minutes from Narita International Airport and 40 minutes from Tokyo International Airport (Haneda). Limousine bus services to Tokyo Garden Terrace Kioicho located next to the hotel are also available from both airports. The venue is 4 minutes away from Tokyo Metro Nagatacho Station which is connected to 5 metro lines making it very convenient for local travelling.
Tokyo provides excellent direct air access for overseas travellers and is served by two international airports: Narita and Haneda. These two airports offer over 2,400 international flights per week in total, connecting a total of 119 cities around the world, as of February 2020.
- Narita International Airport
- Local Transportation
- Access within Tokyo
All delegates will have the opportunity to experience Japanese culture and hospitality during their time outside the official programs. We suggest holding social events in authentic Japanese environments, indulging in Japanese culture.
Popular Trips in Tokyo
Tokyo is full of things to see, do, and enjoy. The best way to experience Tokyo in limited time is to take a tour. Below are some of the main sightseeing spots and suggested unique, sustainable activities for the delegates to enjoy on Day 3.
- Sumida River Cruise & Hama-rikyu Gardens
A relaxing cruise along the Sumida River and a stroll in Hama-rikyu, an elegant traditional garden originally a hunting reserve for the Tokugawa family, the Shogun who ruled Japan. The garden is located just next to the skyscraper buildings in the Ginza and Shiodome area.
Sustainable Activities in Tokyo
- Tokyo’s Rooftop HONEYBEES
Visiting a bee farm on the roof of a building in the Ginza district, Tokyo’s most famous upscale shopping area in central Tokyo, makes one feel a bit like a bee.
A lecture on honeybees in Ginza allows for visitors to learn how these tiny creatures bring honeydew from the Imperial Palace Hamari-kyu Gardens, just 2km away back to their hives. Guests can feel the abundance of flowers they bring to the centre of Tokyo and enjoy tasting three kinds of seasonal honey harvested in Ginza. - ‘Paddling to Protect’ Clean-up ExperienceThis rubber-boat river cleaning experience includes paddling northward along the Old Nakagawa River toward TOKYO SKYTREE®.
While collecting plastic waste with a net, guests can also enjoy the unique riverside view perfect for bird watching and city-gazing. - Walking Tour through Nostalgic TokyoThe Yanesen area still retains nostalgic scenery and a slow-paced life that adds to Tokyo’s rich tapestry. In this program, guests will tour the town on foot with a guide, strolling through alleys abuzz with daily life and visiting cafes and shops in 80-year-old houses.
- Asakusa
Senso-ji Temple in Asakusa is the oldest temple in Tokyo, founded in 628 AD.
It was a former centre for Edo culture, and today, markets are held here throughout the year. The approach to the temple is lined with small shops. - TOKYO SKYTREE®
Not far from Senso-ji Temple is TOKYO SKYTREE®, the world’s highest free-standing broadcasting tower, at 634 m-high. Take the elevator travelling at 600 m/minute up to the observation deck 350 meters above ground level for a 360-degree panoramic view of Tokyo. On a clear day, you can see the majestic Mt. Fuji in the distance. At the foot of TOKYO SKYTREE®, there is a large shopping/dining area called Tokyo Solamachi®. This is the best places to find Japanese souvenirs to take home.
Tokyo, Japan’s bustling capital city, is a modern, vibrant megalopolis that combines business, knowledge, creativity, and innovation. The city is the epitome of fusion, where over 400 years of Japanese history is juxtaposed with modern Tokyo, providing a unique experience for all visitors. There is something for everyone – visitors can choose from over 100,000 restaurants, including 218 Michelin-starred restaurants, enjoy one of its 80 plus parks, immerse themselves in the aesthetics of Japanese tea ceremony, or indulge in a night of unique Japanese culture at a Kabuki theatre. According to TIMES, Tokyo was selected as one of the Worlds’ 100 Greatest Places of 2021. And for the 2017 instalment of its annual Quality of Life Survey, Monocle magazine ranked the livability of some of the world’s largest cities according to 60 metrics, and Tokyo claimed the number one spot.
Sustainability
Tokyo is a beautiful city filled with stunning greenery. The green coverage ratio is 50.5%, and the city is advancing developments that incorporate both tangible and intangible universal design. In terms of transportation, Tokyo ranks 1st in the world for efforts to lower transport emissions and 2nd in the world for electric vehicle incentives (Sustainable Cities Mobility Index 2017, Arcadis).
The Tokyo Metropolitan Government continuously takes pioneering measures for further climate change mitigation and energy saving. In July 2016, the government released Tokyo’s Environmental Policy, setting concrete goals towards 2030 in areas including expanding renewable energy, using sustainable materials, and creating a green environment. The government also supports the installation of energy management systems in homes to reduce carbon dioxide emissions. All this is contributing to the creation of a bright future for Tokyo.
Weather in Tokyo
Autumn
The heat of summer can linger into September, and this time of year is punctuated by occasional typhoons. However, the temperature and humidity gradually drop, ushering in a gloriously crisp autumn with pleasant weather. The average temperature will be around 18 degrees Celsius (64 degrees Fahrenheit).
Important Dates and Deadlines
- November 30,2025: Abstract submission open
- February 28, 2026: Abstract submission deadline
- April 30, 2026: Decision notified to authors and abstract corrections requested
- May 31, 2026: Corrected abstract submission deadline
- June 15, 2026: Final acceptance decision
- July 15, 2026: Presenting authors or their replacement must complete conference registration
- July 15, 2026: Final program decided
- October 26-30 2026: Conference
Registation Fee (Tentative Price)
| Registration Fee | Unit Price (JPY) | (EUR) | (USD) |
|---|---|---|---|
| Member (Early-Bird) | 85,000 | 531 | 567 |
| Member (Late) | 110,000 | 688 | 733 |
| Student (Early Bird) | 45,000 | 281 | 300 |
| Student (Late) | 55,000 | 344 | 367 |
| One Day | 25,000 | 156 | 167 |
*EUR 1 = JPY 160, USD 1= JPY 150 as of February 2025
The 2026 ICEEP Conference: October 26-30, 2026
The International and National committees of ICEEP 12 are delighted to welcome you for what will be a fantastic opportunity for the exchange of knowledge and ideas between equine scientists, veterinarians and and other stakeholders with an interest in equine exercise physiology and a broad array of related topics.
Join us October 26-30 2026!
Connect with like-minded members in Tokyo for an unforgettable opportunity to build new relationships and collaborations.